The MADITA Process
From initial setup to the final decision. Transparent, automated, integrated into your existing applicant tracking system.
Setup
One-time setup by the recruiter before MADITA goes live.
Connect the ATS
MADITA gets access to the ATS, either via API integration or computer use, depending on the system.
MADITA Team + Customer TeamCreate the role
The recruiter creates the open position in MADITA and links it to the existing applicant tracking system via the ATS Job ID.
RecruiterApplications come in
Your existing application process continues unchanged – MADITA only steps in after the screening.
Applications in the ATS
Candidates apply through the customer's existing channels. Applications land in the ATS as usual.
RecruiterPre-screening (optional)
If desired, the recruiter can do an initial manual screening in the ATS before candidates are handed over to MADITA.
RecruiterHandoff to MADITA
As soon as a candidate is moved into the "MADITA Interview" stage, MADITA takes over the rest of the process.
MADITAMADITA conducts the interviews
From the invitation to the completed interview – fully automated, on behalf of the customer.
Candidate import
MADITA reads the relevant candidates including contact details and CV from the ATS.
MADITAInvitation
MADITA sends the interview invitation via email or WhatsApp, in the name and look & feel of the customer.
MADITATracking
MADITA automatically tracks which candidates have completed the interview and which are still pending.
MADITAAutomatic reminders
Candidates who have not yet completed the interview receive time-graduated reminders via email or WhatsApp.
MADITAReview & Decision
The recruiter reviews the results in the MADITA Delta Dashboard and makes the final decision.
Results in the MADITA Delta Dashboard
Completed interviews appear in the MADITA Delta Dashboard. The recruiter is notified and can review the results in detail.
RecruiterDecision by the recruiter
For each candidate, the recruiter makes one of three decisions. MADITA automatically syncs the status back to the ATS.
RecruiterUntil here
ATS + Recruiter
From here
MADITA takes over
Reject
MADITA sends the rejection on behalf of the customer and updates the status in both systems.
- MADITA status
- Rejected
- ATS status
- Rejected
- Communication
- Rejection email
Advance
The candidate moves to the next process step at the customer, MADITA sets the stage accordingly.
- MADITA status
- Shortlist
- ATS status
- Shortlist
- Communication
- Customer-side
Follow up
MADITA asks the candidate targeted follow-up questions; the ATS status remains unchanged until the reply.
- MADITA status
- Awaiting reply
- ATS status
- Unchanged
- Communication
- Follow-up email
Supported ATS Systems
MADITA integrates with leading applicant tracking systems – via a unified API layer, without any extra effort from your IT team.
systems
SAP SuccessFactors
Workday
Greenhouse
iCIMS
Ashby
Lever
SmartRecruiters
d.vinci
Teamtailor
Recruitee
Umantis
Onlyfy
Fountain
Carerix
Talentsoft
BITE
Further integrations are available on request as part of enterprise contracts.